For board meetings or the entire organisation, the board portal software can help you work more efficiently and faster. It can simplify and streamline everything from board meeting agendas to accurate, clear meeting minutes with one easy-to-use solution that’s accessible at any time, anywhere — on any device.

Determine the specific needs of your board. Security is a key factor in board adoption of online board management tools. Sharing board documents via email or using free versions of software such as Dropbox can pose serious risks for data security breaches and unauthorised access. Board members and corporate secretaries also want to improve efficiency through an easier, more secure and efficient method to manage and share information.

Examine the strengths of the different solutions with a tool such as SelectHub’s Board Satisfaction Rating. This tool gives an average score, based on reviews from recognized review websites for software. You can also create an evaluation team consisting of board members (chairs and administrators) to seek out the most effective or well-known solutions that address their issues. The evaluation process should concentrate on the entire board cycle in order to maximize the net benefits.

Verify the availability of vital capabilities, like agenda creation and planning tools and document storage that provides unlimited space for meeting documents and other corporate reference materials including board book templates with e-signatures and discussion chat functions, and direct communication channels with directors. You should also check if the service integrates with top calendar applications and other third-party software to streamline the scheduling of meetings as well as follow-up and document collaboration.