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E signature technology can provide electronic signatures that are legal and similar to pen-and-ink signatures. Companies can make use of it to automate the process of signing documents and increase efficiency.

Authenticated digital signings provide digital proof of document’s authenticity. They show that it was signed by the individual who identified and that it’s not been altered. They can be verified by using the public key of the signer and the digital certificate of the document. Some e-signature software solutions utilize PINs, passwords or codes to verify the identity of a signer. Others, such as DocuSign, use keys that are public and private in order to establish an authentication process.

While eSignature technology isn’t perfect but they do provide significant security benefits that help businesses meet regulatory requirements. Utilizing an e-signature system that offers contextual records of the document’s past can be particularly helpful in creating a record that is valuable and legally binding. This can be an electronic record of who has verified the authenticity of the signature or trust path between signers.

In addition to enhancing efficiency Implementing e-signature technology can also help companies reduce costs by removing postage and paper costs. However, businesses must be prepared for the usual resistance of team members to embrace the latest technology. Leaders should be prepared to advocate for and train colleagues about the advantages of e-signature technology to make sure that the technology is adopted. Once employees are on board it’s easy to make the change to a more efficient method to conduct business.