Safe Board Meetings – Organizing Effective Online Board Meetings

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As schools are preparing to resume meetings in person, it is important that districts create safety plans to ensure the safety of all attendees as well as the efficiency of the meeting. You don’t want an angry parent to disrupt the board meeting by shouting at community members or administrators. This article shares how you can create safety protocols that will safeguard school staff, board members, and students alike.

Planning a board meeting can be an intensive process. You must collect and consolidate the input of all board members, find a date and time that works for everyone, set up a venue, and write an agenda that is designed to maximize efficiency and productivity. Thanks to the digital tools, organizing safe and effective online board meetings has never been more simple.

Boardable’s online room makes it easy to share documents, presentations and other records with the click of a button. Participants can look over and comment on these documents, even if they don’t have internet access, and any changes will be automatically synchronized when participants return to the digital boardroom.

Keep your meetings on track by clearly defining the end objective of every item on your agenda. This will help keep your board members on task and avoid the temptation of pushing random topics that could eat up your meeting time. For instance, instead of focusing discussions on field trip approvals or the purchase of textbooks, move these topics to the « parking lot » section of the agenda so they’re removed prior to moving on to more pressing discussion topics.