E signature technology speeds up a number of document workflows, reducing the time in the process of reviewing and saving money on postage and paper, as well as faxing. It also reduces the time needed to deliver documents to signers and makes it easier for them to sign online.
A standard electronic signature is an image of a typed or handwritten name that is attached to digital documents. These types of eSignatures do not verify the identity of the signer or contain any encryption or authentication features. An eSignature that is more advanced uses verification technology to create an encrypted hash of signature data and links it to a public keys associated with the electronic identity of the signer. The recipient can then decrypt the hash, and compare it with the public key to verify that the document has not been altered after it was signed.
An agency can employ additional verification methods to enhance the security of eSignatures such as passwords biometrics, two-factor authentication, and passwords. These more sophisticated forms are used avg secure vpn when there’s more risk that the validity of the signature will be challenged.
Agencies should give special consideration to long-term, electronically-signed records that preserve legal rights. These records may need longer software cycles, and it’s important to maintain the integrity of records during any migration or upgrading processes. The guidelines for scheduling records from NARA can help agencies decide the appropriate period of retention for these records.