A board governance tool can help automate manual tasks, such as organising agendas, minutes and meeting documents. Directors will also be able to share documents, track task progress, and enable legally binding electronic signatures of board decisions. It will also assist in preparing boards for their next meetings by highlighting issues that must be addressed, and giving them access to reports and proposals as well as other pertinent information.
A reputable digital board manager will have features such as:
Boardbook’s portal for board members is a dynamic and fully digital tool with an agenda for meetings that optimizes attendance and allows the Chair and CEO to agree on dates for papers to be published, as well as meetings for committees to report to the board and the board to come up with an agenda. The portal also features an archive of documents, which allows you to store important documents, such as meetings’ histories. It will also come with a variety of communication tools, including chat and discussion boards 1:1 and group channels for communications, as well as an annotation tool which allows users to highlight and add comments to any uploaded file to the book of boards.
Diligent, cloud-based software that encapsulates all the elements of a meeting, such as the collection of documents, the setting agendas, minutes, and the uploading board papers to a workflow prior to the meeting. It also gives directors access to a private area where they can collaborate and upload documents. They can annotate files and upload personal notes, and communicate in a variety ways, including in one-on-one conversations with members or groups. It uses strong browser encryption to ensure the security of your information and adheres to strict security standards to reduce risk and keep your data secure.